The Achilles heel of almost all data storage solutions is backup. No one wants to store data that is rarely available online if it is not needed, because online data costs more than offline data. Unfortunately, once the data is no longer online, it becomes much harder to get into, often using manual processes. Regardless of whether the data is really unavailable on the Internet or not, it is a source of fees for accessing older data.
I know that we delete old data for our students about 13 months after they leave the university. And, yes, we also charge a fee for recovering data after it is deleted to offline storage.
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