Your third party does not know. DBTool is the standard way to solve this problem and has been provided for this purpose. Running dbtool is extremely common and usually starts automatically periodically (monthly, usually good).
They can be confusing "dbrpr". Which can reformat blocks and other funny things that will definitely get you in trouble if they are not used correctly.
You can almost certainly manage it yourself or without their cooperation. All you need is a dba id and password. I could be wrong, but 98% of the time when dba userid is "sysprogress", and it is probably used in ODBC connections. If you configured them, you probably know the password (or you can easily get it).
(If they did not run dbtool, then they probably also did not use UPDATE STATISTICS, which probably means that the performance is very poor. The Progress SQL engine uses a cost-based optimizer and without any statistics do it very well work, but this is fodder for another matter.)
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